Modules ERP pour clubs sportifs | MaxiFlow Sports Club

The core modules to structure and organize the club on a daily basis.

Gestion des membres

Pilotez l’ensemble des membres et obligations administratives du club.

Création et suivi des membres
Management of memberships and administrative statuses
Validation, suspension and tracking of sports licenses
Compliant management of underage members
Centralization of legal guardians and signatures
Real-time tracking of license statuses
Data export for official audits

Squad management

Structure teams and sporting roles with full clarity

Management of players, staff and volunteers
Organize squads by teams and seasons
Assign sporting and administrative roles
Track attendances and absences on the field
Access to profiles and skills
Management of staff and volunteer contracts
Archiving of outgoing squads
Squad supervision for audits

Internal messaging

Centralize and secure all club communications

Distribution of official announcements
Communication by teams and by roles
Supervised and logged direct messages
Access restrictions based on user profiles
Smooth coordination between staff, coaches and players
Automatic deactivation of access in case of departure

Scheduling

Organize the entire sporting and administrative life of the club.

Planning of training sessions, matches and events
Call-ups for players, staff and volunteers
Definition of venues, schedules and responsibles
Schedule consultation based on roles
Event history by season
Management of meetings and general assemblies
Automatic notifications of changes
Mobile access to schedules

Everything related to on-field activities, training sessions and performance tracking.

Training

Structure and manage long-term sports preparation.

Management of training cycles and seasons
Design structured sessions by exercises
Definition of objectives, durations and intensities
Share sessions with players in read-only mode
Addition of educational materials
Scheduling of sessions and associated call-ups
Complete session history by season
Analysis of workload and seasonal consistency

Attendance

Ensure reliable and compliant tracking of on-field attendance.

Declaration of attendance, lateness and absences
On-site verification
Validation by the coach
Tracking declared and validated statuses
Management of underage players’ attendance via parents
Viewing by team and by period
Export supporting documents for official audits
Maintain GDPR-compliant history

Performance

Analyze and enhance sports performance.

Creation of statistical sheets
Real-time entry via the mobile application
Validation before publication
Analysis of individual and collective performance
Access to personal statistics
Controlled publication of public statistics
Performance history over multiple seasons
Feeding official sports evaluations

Medical monitoring

Supervise player availability and sports health.

Management of sports medical events
Definition of sports availability
Addition of supervised recommendations
Status consultation by coaches
Monitoring of global medical indicators
Access to the player’s personal status
Addition of authorized medical documents
History of monitoring by season

Management of the club’s material and operational resources

Stocks & equipment

Maintain full control over the club’s equipment and inventory.

Management of sports equipment and shop inventory
Reservation and return of equipment by team
Individual tracking of equipment
Field inventories and regular checks
Validation of losses, breakages, and write-offs
Distinction between club equipment and saleable items
Analysis of equipment movements and history
Inventory monitoring for official audits

Vehicle fleet

Centralize and optimize the management of the club’s vehicles.

Complete vehicle inventory
Assignment of drivers
Mileage and usage tracking
Scheduling of maintenance and regulatory inspections
Centralization of compliant documents
Reporting and tracking of incidents and breakdowns
Cost analysis per vehicle
Usage history for audits

Purchasing

Structure expenses and secure purchasing processes.

Creation of purchase requests with quotations
Validation according to internal rules
Monitoring of quotations, orders, and invoices
Control of net amounts, VAT, and gross totals
Supplier and purchase history
Receipt of equipment and services
Expense analysis by team and by section
Preparation of audits and grant application files

Cash register

Ensure reliable and secure cash collection management.

Opening and closing of cash register sessions
Fast on-field payments
Cash float management
Discrepancy control
Assignment of cash register managers
Export of sales reports
Securing sales carried out by volunteers
Anonymous customer payments

La gouvernance, la conformité et la gestion des ressources humaines.

DMS

Centralize, secure, and track all official club documents.

Centralization of institutional documents
Classification by user role
Versioning before validation
Archiving of decisions and official evidence
Secure access to sensitive documents
Full traceability for audits
ead-only access to sports documents
Controlled and supervised auditor access

Meetings & General Assemblies

Manage club governance in a compliant and structured manner.

Organization of meetings and general assemblies
Sending of official notices
Structured agenda management
Control of attendance, proxies, and quorum
Voting by resolution
Generation of official minutes via mobile
Validation and locking of decisions
Archiving of meetings and validated decisions

Employee contracts

Manage contractual commitments in full compliance.

Creation of employee and player contracts
Centralization of signed contracts and amendments
Monitoring of statuses, durations, and contract types
Access to contracts according to authorized profiles
Automatic archiving of closed contracts
Visualization of commitments by team
Preparation of audits and inspections
Access to the employee’s personal contract

Leave

Structure and secure absence management.

Creation of absence requests
Monitoring of staff balances and history
Validation by managers
Visualization of absences by team
Hierarchical approval workflow
Export of reports for audits
Absence history by season
GDPR compliance and social audit ensured

Financial management and the club’s economic resources

Financial management

Manage the club’s finances with clarity and rigor.

Recording of income and expenses
Budget monitoring by season and by team
Allocation of expenses to budget categories
Regular bank reconciliations
Cash flow management
Traceability of grants, donations, and sponsorship
Preparation of closings and audits
Access to consolidated financial reports

Sales

Structure and secure the club’s revenue.

Creation of direct sales and orders
Automatic generation of compliant invoices
Issuance of the club’s official offers
Sales tracking by sports season
Management of partner sales and sponsorship
Control of authorized prices and discounts
Tracking of paid and unpaid invoices
Sales traceability for audits

Sponsorship & Donations

Develop and secure financial partnerships.

Creation of commercial sponsorship offers
Separate recording of donations and patronage
Generation of sponsorship invoices
Issuance of official tax receipts
Monitoring of partners and donors
Flow history by season
Clear separation of sponsorship and donation flows
Clear separation of sponsorship and donation flows

Expense reports

Simplify and secure the management of internal expenses.

Creation of expense reports via the mobile application
Addition of mandatory supporting documents
Expense report validation workflow
Validation of expenses by managers
Review by the treasurer
Reimbursement tracking
Access to expenses by season
Expense traceability for audits

The club’s image, its communication, and community engagement

Marketing

Manage clear and compliant institutional communication.

Creation of targeted institutional campaigns
Distribution of relevant sports information
Promotion of events and activities
Activation of partner and sponsorship communications
Management of compliant mailing list
Management of consents and unsubscribes
Analysis of sending statistics
Archiving of communication history

Dynamic website

Bring the club to life online, in full compliance.

Publication of the club’s official website
Public display of squads and staff
Distribution of calendars and results
Highlighting of club news
Sale of tickets and products
Promotion of partners and sponsors
Content management by user role
GDPR compliance of public content

Online store

Develop revenue and the supporter experience.

Club product catalog
Sale of products, services, and events
Secure online payment
Automated legal invoicing
Tracking of orders and turnover
Mobile product management
Sales analysis by period
Simple and smooth purchasing journey

Supporters & media area

Engage and manage the club’s community.

Publication of official news
Moderated supporter comments
Targeted community engagement
Dedicated spaces for parents and practical information
Moderation of public content
Structured forums by team and by season
Archiving of discussions
GDPR-compliant communication

Match, event, and public access management. Medium- and long-term sports development.

Competitions & Ticketing

Manage your sports events and public access.

Creation of competitions and sports seasons
Planning of matches and official calendars
• Publication of validated results and standings
Opening of ticketing per match
Ticket sales with integrated access control
Ticket scanning on the day of the event
Monitoring of revenue and attendance
Display of official public pages

Training center

Structure the club’s sporting progression and future.

Structured training pathways
Organization of sports educational content
Progress tracking by competencies
Consultation of players’ individual pathways
Sharing of monitoring with authorized parents
Centralization of academic histor
Data export for federation audits
Securing of minor players’ data

Recruitment

Secure and professionalize talent identification.

Creation of sports recruitment positions
Monitoring of the selection pipeline
Centralization of candidate profiles and files
Cross-reviews by coaches and recruiters
Integration of videos and sports documents
Documented validation of final decisions
Recruitment history by season
GDPR compliance of the recruitment process

Global vision, mobility, and external integrations

Reporting

Manage your club with a consolidated and decision-oriented vision.

Profile-based customized dashboards
Monitoring of the club’s overall health
Analysis of collective sports performance
Control of budgets and cash flow
Monitoring of administrative compliance
Comparison of seasons and periods
Export of reports for audits
Visualization of consolidated league indicators

Federation API

Connect your club to official federation systems.

Transmission of federation license files
Real-time tracking of license statuses
Reception of official federation calendars
Submission of official match results
Data freezing after federation validation
Full traceability for regulatory audits
Consultation of legally binding histories by season
Supervision of club data at league level

Mobile application

Access the essentials, anywhere, on the field.

Mobile access to club information
Confirmation of attendance and availability
Ticket scanning and event access
Targeted operational notifications
Secure access to documents based on role
Simple, tracked, and secure on-field actions
Visualization of team and event schedules
GDPR-compliant mobile access

Productivity & writing

Structure, formalize, and prepare for the future.

Direct writing from the management interface
Content structuring with visual blocks
Insertion of tables, media, and files
Creation of checklists and action tracking
Sharing of notes, reports, and procedures
Reuse of standard blocks and signatures
Writing assistance via intelligent support
Progressive preparation for future AI use cases

All the essential modules to manage your sports club